http://curriculumsystems.uga.edu/curriculum/certificates
May 22, 2017 03:03 pm

Certificates

ASSOCIATED LINK
List of Certificates (UGA Bulletin)

ASSOCIATED DOCUMENTS
Academic Affairs Policy Statement No.2 (.pdf)
Proposal for New Certificates Approval Routing Flowchart (.pdf)
Proposal Form for New Interdisciplinary Certificate Programs (.docx)
Extended Education (For Existing Certificates to Be Offered at Another Campus) (.pdf)
Proposal Form for Extended Education (.docx)
Extended Education Approval Routing (.pdf)

Academic Affairs Policy Statement No. 2

1. References

a. Academic Affairs Handbook, Board of Regents, University System of Georgia, 1987.

b. Bylaws of the University Council of the University of Georgia, 1988.

c. Academic Affairs Policy Statement No.1 on New Degree or Major Programs, the University of Georgia, 1989.

2. Policy

a. Effective this date and until rescinded, interdisciplinary certificate programs (ICP) of academic work shall not be added to the curriculum of the University of Georgia unless approved in accordance with the Bylaws of the University Council of the University of Georgia and recommended by the President of the University of Georgia to the Office of the Chancellor, Board of Regents, for administrative approval.

Policy and implementing guidance outlined herein are applicable to all ICP. Excluded from this policy are the certification activities of schools and colleges involving professional associations and state governments. No provisions stated herein are intended to conflict with the Bylaws of the University of Georgia or the Academic Affairs Handbook of the Board of Regents.

b. ICP are recognized as valuable assets of the University of Georgia. They can provide a stable environment in which faculty may address a variety of academic concerns that cross traditional disciplinary lines. Every effort shall be made at the University of Georgia to encourage and support ICP that are important and a viable extension of the mission of the University.

c. A formal proposal is required when an academic unit contemplates adding a new ICP to the institution's curricula. The procedures to be followed in routing the formal proposal are the same as described for initiation of courses in paragraph six of this statement.

Implementing guidelines for new proposals appear as attachment to this policy statement. Board of Regents' approval is not required to establish an ICP; however, administrative approval of the Chancellor of the Board of Regents is necessary.

d. Certificates are viewed as a complement or addition to an existing degree, rather than a free standing credential. Thus, to preclude certificates from usurping the traditional role of degrees, the following guidance is strongly suggested.

  1. Undergraduate certificates should be completed only by students who are making progress toward an undergraduate degree or by students who already have an undergraduate degree and wish to return for the sole purpose of securing a particular certificate.
  2. Graduate certificates should be completed only by graduate students who are either prospective candidates for a degree or non-degree candidates who hold a master's or a doctor's degree.

3. Responsibility

a. Faculty
The responsibility for developing a new ICP resides with the faculty. Such proposals should be submitted when: (1) faculty identifies a need or an interest that typically crosses primary academic unit boundaries and would be addressed most effectively by an interdisciplinary faculty group and (2) the need or interest cannot be served by existing University organizations such as departments, divisions, or schools/colleges.

b. Administrative
Both the director of the ICP and the appropriate dean(s) of the schools/colleges submitting the formal proposal must approve it before the proposal is submitted to the next higher administrative level. It shall be the responsibility of the director to insure that the formal proposal receives appropriate faculty review. The Office of the Senior Vice President for Academic Affairs and Provost (SVPAAP) shall be responsible for reviewing proposals and providing internal coordination of procedures. This shall include making appropriate recommendations to the University on ICP proposals which are to be transmitted by the President of the University of Georgia to the Chancellor of the Board of Regents for administrative action. The SVPAAP shall keep unit (program, department, school or college) heads informed of the current status of the proposal as it moves through the stages required by governance procedures. In addition, the SVPAAP shall maintain a register of authorized ICP and records concerning each. Finally, the SVPAAP shall administer the process of program evaluation and termination.

Administration of the ICP

a. Director
Each ICP shall be administered by a director. The director shall possess a scholarly record of achievements and a reputation befitting the position. He or she shall carry an academic appointment in a relevant department. Though not a memorandum one position, a faculty search committee shall be appointed to screen extremely qualified candidates. The administrators appointing the director should consult with the interdisciplinary faculty and steering committee of the ICP, as well as other appropriate University officials before the appointment is made.

In addition to managing the day-to-day operation of the program, the director will:

  1. Coordinate course offerings and maintain student records. He/She will act as a department head on curriculum matters (course proposals, changes, deletions, etc.).
  2. Coordinate and promote activities (seminars, speakers, receptions, etc.) associated with the program and do whatever is appropriate to secure extramural funding lines to support program activities.
  3. Consult with Steering Committee on matters of policy, planning, and resource requirements.

b. Steering Committee
In general, the Steering Committee will comprise senior faculty whose wisdom and experience are viewed to be valuable in assisting the director of the ICP. Here, faculty governance should not be restricted to specific problems but should involve the basic values associated with teaching, learning, and research.

c. Faculty
Any University of Georgia faculty may affiliate as members of an ICP under procedures approved by the Steering Committee.

d. Reporting lines
ICP shall be administratively attached to a defined academic unit (e.g., center, institute, department, division, school or college). Reporting lines shall be specified by the head of the unit and with the approval of the SVPAAP. Where no single pertinent knowledge base can be readily identified for an ICP, the mission or role of the ICP may be used as criteria in establishing the reporting line of the director.

e. Budget lines
With the approval of the SVPAAP, an ICP may be authorized specific budget lines by the parent unit. Where no parent unit is determined to exist, budget lines may be secured directly from the SVPAAP. Under no circumstances will an ICP serve as promotion or tenure-initiating units. However, the ICP director may assist the head of the academic unit (where the rank of the ICP faculty member resides) in securing evaluations or letters of recommendation.

5. Prefix

a. An interdisciplinary program may offer courses for credit which are interdisciplinary and do not logically fit in a given program. Course prefixes associated with an ICP may result in two ways. First, an ICP may request from the University Curriculum Committee its own course prefix. This prefix would be associated with courses that are ordinarily not available through traditional disciplinary departments. Second, an ICP may draw with justification upon departmental courses with established prefixes.

b. When a stable ICP administrative structure ceases to exist, the prefix shall cease to exist. In this event, if a department wishes to teach a course that has had a prefix originated by an ICP it is recommended that before the prefix is deleted, a course change proposal should be submitted by the originator to change the prefix on the course to a prefix used by the interested department. This will transfer ownership of the course from the ICP to the interested department. If the prefix is allowed to be deleted before the course is transferred to a department, the course will be deleted automatically. Any department then wishing to teach the deleted ICP course shall submit a new course proposal noting the former ICP course in the duplicate credit statement on the new course proposal.

6. Curriculum process

a. As stated in paragraph five, an ICP may originate courses or rely upon course offerings available through traditional disciplinary departments. The procedure outlined below applies only to courses carrying an interdisciplinary prefix; thus, they are important modifications of the standard curriculum process. In addition, the curriculum process will vary depending upon the level (undergraduate vs. graduate) of the certificate program. Modifications shown below have been kept to a minimum with the focus of effort being on maintaining accuracy of records and facilitation of process.

b. Undergraduate programs

  1. Course proposals originate from the faculty in the ICP.
  2. The director of the ICP serves in the role of department head for the routing of course proposals.
  3. When permission is needed to be admitted to a course, the prerequisite "permission of department" will be understood to mean permission of director. (The director will be responsible for obtaining the POD cards that are used for registration.)
  4. ICP cross listed courses are handled just like other cross listed courses; the director serves in the role of department head.
  5. The course proposal is sent to relevant departments for approval by department heads. (Relevant means that the course content may be similar to or duplicative of content taught in the department. This is common procedure for all courses.)
  6. The course proposal is sent for approval to all deans whose faculty participates in the interdisciplinary program. (This means that it will take extra time to process courses in interdisciplinary programs that are not housed within one school/college; but as a procedure it is clear, and it has the added advantage of informing deans of interdisciplinary activity of their faculty.)
  7. The course proposal is sent to the Senior Vice President for Academic Affairs and Provost where it is treated like any other course. The director of the program will be the contact person for the Office of Curriculum Systems.
  8. Notice of course approval is sent by the Senior Vice President for Academic Affairs and Provost to the director of the program. The director has the responsibility for informing relevant department heads and deans of the approval.

c. Graduate programs

  1. Course proposals originate from faculty in the interdisciplinary program.
  2. The director of the ICP serves in the role of department head for the routing of course proposals.
  3. When permission is needed to be admitted to a course, the prerequisite "permission of department" will be understood to mean permission of director. (The director will be responsible for obtaining the POD cards that are used for registration.)
  4. Certificate program cross listed courses are handled just like other cross listed courses; the director serves in the role of department head.
  5. The course proposal is sent to relevant departments for approval by departments heads. (Relevant means that the course content may be similar to or duplicative of content taught in the department. This is common procedure for all courses.)
  6. When the course prefix is housed with the interdisciplinary program and not with a specific school/college, the course proposal is sent for approval to all deans whose faculty participates in the interdisciplinary program. (This means that it will take extra time to process courses in interdisciplinary programs that are not housed within one school/college; but as a procedure it is clear, and it has the added advantage of informing deans of interdisciplinary activity of their faculty.)
  7. The course proposal is sent to the Graduate School, and if approved, it is sent by the Graduate School to the Senior Vice President for Academic Affairs and Provost. The director of the program will be the contact person for the Office of Curriculum Systems.
  8. Notice of course approval is sent by the Senior Vice President for Academic Affairs and Provost to the director of the program. The director has the responsibility for informing relevant department heads and deans of the approval.

d. Graduate prefixes housed in the Graduate School
In those rare instances where the graduate ICP is detached from a traditional department/college, its prefix shall reside in the Graduate School. Follow steps 1-6 under Graduate Programs and 7-9 below:

  1. The course proposal is sent to the Dean of the Graduate School who also serves in the role of the dean of the unit in which the program is housed.
  2. The course proposal is then sent to the Graduate School Curriculum Committee; if approved, the Dean of the Graduate School also approves the course as the Dean of the Graduate School. The proposal is then sent to the Senior Vice President for Academic Affairs and Provost. The director of the program is the contact person for the Office of Curriculum Systems.
  3. Notice of course approval is sent by the Senior Vice President for Academic Affairs and Provost to the director of the program who, as a courtesy, has the responsibility for informing relevant department heads and deans of the approval.

7. Career/Reward Structure

At least annually, the director of the ICP shall provide a report to the department chairperson of each faculty member who makes a significant contribution to the program. The department chairperson is encouraged to use the input from such reports for faculty salary recommendations and tenure promotion decisions.

8. Funding

Funding sources for the ICP may be totally internal or extramural, or a mix of internal and extramural funds. The director of the ICP shall have fiscal responsibility and accountability for the program budget.

9. Review and Termination

a. An ICP is viewed to be an academic enterprise and hence, subject to periodic review. The dean or Senior Vice President for Academic Affairs and Provost to which the ICP reports will determine when the ICP is to be reviewed.

b. A written request to revoke an ICP standing may be submitted by the director, the ICP Steering Committee, or the dean or vice president to whom the director reports. The Senior Vice President for Academic Affairs and Provost shall provide such a request to the University Curriculum Committee for review, and he or she shall subsequently transmit the same to the University Council for action. The President of the University will request approval from the Board of Regents, University System, to discontinue the program.